Assist the Vice President of Accounting and Finance by performing secretarial and administrative duties.
Receive and screen telephone calls, correspondence and visitors directed to the Vice President of Accounting and Finance & Treasurer.
Control the Company’s Petty Cash Box and handling of travel advances, receipts, etc.
Maintain an electronic filing system.
Provide courteous, helpful response to all requests for assistance and act in a confidential manner.
Organize and/or assist with miscellaneous events for the Accounting and Finance Department.
Administer and maintain the County Farm Bureau Mortgage Loan and Credit Card Programs.
Responsible for processing invoices/accounts payable for subsidiary companies and maintaining check books and performing monthly reconciliations.
Compose correspondence and set up meetings.
Make travel arrangements for Accounting and Finance personnel.
Coordinate and assist in the KY Department of Insurance Exam every 5 years.
Assist in the preparation of the Annual and Quarterly Filings.
Coordinate, prepare and maintain the Department Budget.
Assist in administering and maintaining the Company bank accounts.
Coordinate and complete the A.M. Best Supplemental Rating Questionnaire on an annual basis.
Process for payment miscellaneous invoices for parent company and subsidiaries.
Complete and send 1099s for subsidiaries of the parent company.
Coordinate and complete the department’s Annual Report submission and Management Discussion and Analysis on an annual basis.
Coordinate and complete the PowerPoint Presentation for the A.M. Best annual meeting.
Complete the renewal applications for various Company insurance policies and maintain electronic filing system of the policies.
Help Vice President of Accounting and Finance & Treasurer obtain continuing education for designation.
Schedule agency visits and collect documentation for Directors and Vice President of Accounting and Finance & Treasurer.
Review all emails to determine their urgency, organize the calendar and assist with administrative duties on projects for the Vice President of Accounting and Finance & Treasurer.
Assist Agency Support and Marketing Managers with administration of financial matters such as opening bank accounts and paying the bills for counties without agency managers.
Special projects, as assigned.
Regular, predictable attendance as employee has to physically be in the office.
This list of essential functions is non-exhaustive and may be supplemented as necessary.
Deposit County Farm Bureau mortgage loan payments.
Perform the duties of a Notary and renew when necessary.
Coordinate and maintain Disaster Recovery for the department.
Collect all necessary Board documents for the Vice President of Accounting and Finance & Treasurer.
Coordinate the review and completion of the annual reporting for A.M. Best and American Agricultural Insurance Company.
Physical demands: Normal vision/hearing (with or without correction); Speaking.
Mental demands: Analytical reasoning; Prolonged concentration; Initiative; Creativity; Able to evaluate and research several elements and alternatives; Able to handle multiple projects at one time; Able to bring closure to issues under consideration; Deadline oriented.
Environmental factors: Standard office lighting, temperature and noise.
Equipment: Personal computer; Typewriter; Keyboard; Copier; Fax; Scanner; Calculator; Phone.
A combination of formal education, training and experience to acquire knowledge and skills generally equivalent to two (2) years of college or business school.
Minimum three (3) years administrative experience.
Excellent organizational ability is necessary and able to work with little direct supervision.