Kentucky Farm Bureau Mutual Ins Co

  • Accounting & Finance Administrative Assistant

    Job Locations US-KY-Louisville
    Posted Date 1 month ago(7/17/2018 1:24 PM)
    Job ID
    2018-1200
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    JOB SUMMARY

    Assist the Vice President of Accounting and Finance by performing secretarial and administrative duties.

    Responsibilities

    ESSENTIAL FUNCTIONS

    • Receive and screen telephone calls, correspondence and visitors directed to the Vice President of Accounting and Finance & Treasurer.
    • Control the Company’s Petty Cash Box and handling of travel advances, receipts, etc.
    • Maintain an electronic filing system.
    • Provide courteous, helpful response to all requests for assistance and act in a confidential manner.
    • Organize and/or assist with miscellaneous events for the Accounting and Finance Department.
    • Administer and maintain the County Farm Bureau Mortgage Loan and Credit Card Programs.
    • Responsible for processing invoices/accounts payable for subsidiary companies and maintaining check books and performing monthly reconciliations.
    • Compose correspondence and set up meetings.
    • Make travel arrangements for Accounting and Finance personnel.
    • Coordinate and assist in the KY Department of Insurance Exam every 5 years.
    • Assist in the preparation of the Annual and Quarterly Filings.
    • Coordinate, prepare and maintain the Department Budget.
    • Assist in administering and maintaining the Company bank accounts.
    • Coordinate and complete the A.M. Best Supplemental Rating Questionnaire on an annual basis.
    • Process for payment miscellaneous invoices for parent company and subsidiaries.
    • Complete and send 1099s for subsidiaries of the parent company.
    • Coordinate and complete the department’s Annual Report submission and Management Discussion and Analysis on an annual basis.
    • Coordinate and complete the PowerPoint Presentation for the A.M. Best annual meeting.
    • Complete the renewal applications for various Company insurance policies and maintain electronic filing system of the policies.
    • Help Vice President of Accounting and Finance & Treasurer obtain continuing education for designation.
    • Schedule agency visits and collect documentation for Directors and Vice President of Accounting and Finance & Treasurer.
    • Review all emails to determine their urgency, organize the calendar and assist with administrative duties on projects for the Vice President of Accounting and Finance & Treasurer.
    • Assist Agency Support and Marketing Managers with administration of financial matters such as opening bank accounts and paying the bills for counties without agency managers.
    • Special projects, as assigned.
    • Regular, predictable attendance as employee has to physically be in the office.
    • This list of essential functions is non-exhaustive and may be supplemented as necessary.

     

    OTHER RESPONSIBILITIES

    • Deposit County Farm Bureau mortgage loan payments.
    • Perform the duties of a Notary and renew when necessary.
    • Coordinate and maintain Disaster Recovery for the department.
    • Collect all necessary Board documents for the Vice President of Accounting and Finance & Treasurer.
    • Coordinate the review and completion of the annual reporting for A.M. Best and American Agricultural Insurance Company.

     

    JOB SPECIFICATIONS

    • Physical demands: Normal vision/hearing (with or without correction); Speaking.
    • Mental demands: Analytical reasoning; Prolonged concentration; Initiative; Creativity; Able to evaluate and research several elements and alternatives; Able to handle multiple projects at one time; Able to bring closure to issues under consideration; Deadline oriented.
    • Environmental factors: Standard office lighting, temperature and noise.
    • Equipment: Personal computer; Typewriter; Keyboard; Copier; Fax; Scanner; Calculator; Phone.

    Qualifications

    QUALIFICATIONS

    • A combination of formal education, training and experience to acquire knowledge and skills generally equivalent to two (2) years of college or business school.
    • Minimum three (3) years administrative experience.
    • Excellent organizational ability is necessary and able to work with little direct supervision.
    • Knowledge of Microsoft Office products.
    • Must be willing to become a Notary Public.
    • Good oral and written communication skills.
    • Good human relation skills.
    • Excellent telephone mannerisms.

    #CB

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