Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll through the HRIS. Reviews the computation of pay and associated deductions for accuracy. Maintains up-to-date knowledge of city, state, local, and federal legislation affecting payroll. Ensures the company payroll policies are in accordance with government regulations. Reconciles required tax filing and other reporting. Responds to and resolves any inquiries regarding paychecks or payroll reporting. Ensures payroll issues are escalated and resolved promptly. Administers and configures the HRIS to meet ongoing business needs. Ensures data is accurately processed and maintained according to organization rules and applicable regulations.
Processes biweekly and monthly payroll runs and special payroll runs including annual bonus and year-end adjustment payrolls. Processes manual checks when necessary.
Implements quality controls to ensure the integrity of the Company payroll including dual-control procedures.
Reviews pre-process payroll registers and reports for accuracy.
Balances payroll totals and balance sheet accounts.
Interprets current Federal, State and Local rules and regulations pertaining to payroll function. Reconciles payroll runs to quarterly and annual tax filings.
Monitors and controls payroll records/activities for all employees. Maintains records for audit purposes.
Processes complex tasks related to deferred compensation, early inclusion taxes, third party sick pay, etc.
Tracks expenses for annual budget purposes.
Initiates journal entries and general ledger imports.
Works closely with Accounting teammates to facilitate proper reporting of payroll for reporting and budgeting purposes.
Identifies and resolves system issues and recommends solutions.
Develops, maintains and utilizes checklists and SOPs for consistency in processing.
Maintains professional and technical knowledge by attending educational workshops and reviewing professional journals.
Exhibits excellent customer service and a positive attitude when resolving payroll inquiries.
Works under minimal supervision.
Assists in internal and external audits of company financial records.
Promotes employee confidence by protecting payroll operations and maintaining confidentiality of payroll information.
Assists in special projects as assigned. Contributes to team efforts.
Builds relationships with teammates and contributes to the success of the department.
Regular, predictable attendance.
This list of essential functions is non-exhaustive and may be supplemented as necessary.
Hold yourself and your teammates accountable.
Accept feedback and provide constructive feedback to others.
Invest in others.
Seek out opportunities to understand the core business functions.
Add value by working beyond your job description
Think creatively and offer solutions.
Build professional relationships throughout the organization.
Model positive interactions and respect for teammates.
Be humble, ask for help and offer help.
Create exceptional customer service experiences for internal and external customers.
Represent the organization professionally.
Be proactive and anticipate needs.
Physical demands: Normal vision (with or without correction); Speaking; Sitting.
Mental demands: Prolonged concentration; Ability to work under time pressure; Analytical reasoning; Ability to problem solve and conduct research.
Environmental factors: Standard office lighting, temperature, and noise.
Equipment: Computer; Calculator.
Bachelor's degree or equivalent combination of education, training and experience.
Three to seven years’ experience in payroll and HRIS administration.
Certified Payroll Professional (CPP) Certification preferred.
Proficient with payroll processing and tax knowledge.
Proficient with MS Word, Excel, PowerPoint, Outlook.
Experience with Paylocity a plus.
Familiar with GL coding.
Excellent communication skills (oral, written, and listening).
Strong interpersonal and customer service skills.
Must be a self-starter and possess good organization skills.
Comfortable working in a fast paced, high energy environment.
Strong time management skills.
Ability to maintain confidentiality of payroll information.
Interest in problem solving and research.