ESSENTIAL FUNCTIONS
Accurately transcribes letters and reports.
Record, transcribe and distribute minutes for various advisory committees and prepare summaries for state board reports, and strategic plan reports.
Proficiency with committee meeting arrangements and document preparation.
Effectively screens, transmits, and responds to telephone calls and emails.
Maintains a calendar of activities for the Director of Public Affairs and other Public Affairs Division staff, which includes assistance in scheduling legislative meetings.
Maintains a filing system for the Director of Public Affairs.
Coordinates the scheduling of Spring District meetings and July Policy
Development district meetings including preparation of material provided to each district.
Categorize, type and duplicate individual county resolutions submitted for the State Resolutions Committee. Also, coordinate all arrangements for the State Resolutions Committee meeting.
Coordinate State Resolutions Committee meeting during the annual meeting and records action taken by voting delegates at the state annual meeting regarding policy recommendations and any other issues.
Coordinates tickets sales, printing of tickets and program, and distribution of tickets, parking and gate passes for the Ham Breakfast at the State Fair.
Compile and oversee publication and distribution of Kentucky Farm Bureau policy book and priority issues brochures following Kentucky Farm Bureau annual meeting.
Distribute Public Affairs reports weekly during the state legislative session and on as needed basis throughout the year.
Assist National Affairs Director with distribution of federal legislative reports as needed.
Assist with registration and other planning preparations for the Congressional Tour.
Serve as committee assistant for the Generation Bridge Program. Including but not limited to, assistance in meeting planning, preparation of presentation materials, name badges, handouts, booklets, brochures, and agendas.
Regular, predictable attendance.
This list of essential functions is non-exhaustive and may be supplemented as necessary.
OTHER RESPONSIBILITIES
Secure bids for printing of KFB policy booklet annually.
Secure bids for the annual printing of KFB legislative priorities brochure.
Assists with development of and distribution of State Legislative Action Requests.
Assists with coordination of Legislative Drive-In/Food Check-out Day during General Assembly.
Assists with other State Fair activities and other special events as needed.
Update division’s procedure manual.
Assists and cooperate with Federation personnel when needed.
Promotes the organization’s mission statement, goals and objectives.
Serve on intra and inter committees as directed.
The duties described above are general in nature and may not completely cover all aspects of this position.
SCOPE OF CONTACTS
All divisions of Kentucky Farm Bureau Federation
County Farm Bureau leaders and office personnel
Members of Kentucky's congressional delegation and staff
Members of the Kentucky General Assembly and LRC staff
Various state and federal agencies
American Farm Bureau Federation and various state Farm Bureaus
Kentucky Farm Bureau Insurance Companies
Groups, organizations and lobbyists with similar interests
Individual Farm Bureau members.
Hotel and travel agency personnel
Representatives of outside groups and organizations.
JOB SPECIFICATIONS
Physical demands: Sitting for long periods; Normal vision and hearing (with or without
correction); Must be able to lift up to 50 pounds; Speaking
Mental Demands: Ability to reason and make decisions; Prolonged concentration; Ability to
multi-task to complete several tasks under time constraints
Equipment: Computer; Telephone; other office equipment
Environment factors: Standard office lighting, temperature and noise